Preparation of Tender Documentation for FM
-
- Services
- Facility Consulting
- Preparation of Tender Documentation for FM
Preparation of Tender Documentation for FM, Facility consulting, Bucharest, Romania. Strategic sourcing for FM✓ FM outsourcing✓ Facility maintenance documentation✓
Who are we?
First Facility Group is a leading European provider of integrated building management, property management, and real estate consultancy services. We have over 40 years of experience and apply high professional standards, technical expertise, and flexibility. Our goal is the optimal functioning and long-term sustainability of the buildings we manage. We focus on customer needs, offering solutions that bring efficiency, safety, and savings. We build trust through quality, transparency, and long-term collaboration.
First Facility Group
First Facility operates in 9 European countries through a strong regional structure and dedicated operational teams. Our model combines local market knowledge with international management standards.
Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timisoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).
We manage hundreds of properties – from office buildings to industrial and commercial complexes. We offer our clients consistent quality, security, savings and strategic support in every market.
Our Services
We offer three main categories of services: Facility Management, Property Management and Facility Consulting.
Facility Management includes the technical and infrastructural management of the daily operations of the building.
Property Management covers the financial, administrative and commercial management of the properties.
Facility Consulting provides strategic consulting throughout the entire life cycle of a property.
Our system helps clients reduce costs and increase the value of their assets.
Preparation of Tender Documentation for FM
Quality tender documentation is the foundation of the successful selection of a Facility Management service provider. At First Facility, we consider the preparation of tenders not just as an administrative task - but as a key stage that determines the level of service, the transparency of the process and the long-term sustainability of the contractual relationship.
Our team combines technical knowledge, market experience and legal expertise to provide accurate, correct documentation, compliant with legal regulations and focused on obtaining maximum value for the owner.
What does our tender document preparation service include?
Definition of the scope of services: Based on the needs of the facility and the owner's strategy, we define all relevant FM services that will be included in the tender - from technical maintenance and cleaning, to security, energy management and waste management.
Preparation of technical specifications: We precisely describe all operational requirements, service levels (SLAs), frequency of activities, quality standards and expected technical capabilities of the bidder. This documentation is crucial to eliminate ambiguities during contract implementation.
Preparation of legal and administrative terms: In collaboration with clients’ legal teams, we prepare contract proposals, bidder qualification criteria, payment terms, compliance obligations, data protection and operational responsibilities.
Formulation of evaluation criteria: We design a transparent and objective system for evaluating bids - including the price/quality ratio, technical capabilities, references, work approach and innovative proposals of bidders.
Organization and implementation of tenders: If necessary, we organize the entire process - from announcing and communicating with bidders, through answering questions, to receiving, evaluating and submitting bids to the competent authorities.
Support in negotiations and contract award: After evaluating the bids, we participate in the final negotiations with the selected bidder and provide support in coordinating the contract before signing.
Advantages of professional bid preparation
Transparency and legal certainty: Clearly defined terms and criteria reduce the risk of litigation, complaints and unforeseen costs during the contract period.
Uniformity of bids: Standardized documentation allows for “equivalent” comparisons – leading to a more objective selection and greater competition between bidders.
Superior quality of services: A well-prepared tender encourages bidders to offer innovative, sustainable and efficient solutions – not just the lowest price.
Efficient contract implementation: With clearly defined procedures, SLAs and KPIs, it is easier to control the delivery of services during the contract period.
First Facility has extensive experience in preparing and conducting tenders for FM services in various types of facilities - business complexes, shopping centers, industrial halls and logistics centers. Whether you are preparing a tender for a single service or for an integrated FM model, our team provides you with expert, accurate and reliable assistance every step of the way.
How can you contact us?
If you have any questions about our services or wish to hire us for facility management, please reach out through our CONTACT Us page.
FAQ
Similar Services
Facility Management (FM) today goes beyond basic maintenance – it becomes a strategic tool for greater efficiency, lower costs, digitalization and a better customer experience. At First Facility, improving FM processes is a continuous, systematic approach that delivers long-term value and operational excellence through measurement, analysis and optimization of operations.
Green building is no longer just a trend – it has become the standard in modern facility management. At First Facility, we provide green building consulting as a strategic service that helps owners and investors make their facilities more energy efficient, environmentally sustainable, and compliant with international certifications such as LEED, BREEAM, and WELL.
Energy efficiency today is not just a technical challenge – it is the key to business sustainability. In modern facility management, optimizing energy consumption directly reduces costs and increases market value. At First Facility, energy management is an integrated process that combines engineering expertise, digital tools and strategic planning – with the goal of achieving maximum efficiency, without compromising user comfort.
Facility management is not a static function – it is a dynamic process that must evolve in line with changing needs of owners, tenants and the market. At First Facility, we view the development of the FM (Facility Management) process as a strategic and long-term task, aimed at increasing operational efficiency, improving service quality and aligning with modern technological, legal and environmental standards.
Technical systems are the heart of every modern facility – they include heating, ventilation and air conditioning (HVAC), electrical installations, as well as security, fire protection and IT systems. At First Facility, assessing the condition and performance of these systems is a key step towards more efficient management, cost optimization and extending the life of equipment.
E-mail 
Linkedin 